INSTITUTE FOR EDUCATIONAL PLANNING AND ADMINISTRATION
UNESCO CATEGORY II INSTITUTE
The Institute for Educational Planning and Administration (IEPA) is a UNESCO Category II Centre established at the University of Cape Coast to advance and promote Educational Planning, Administration and Leadership for the West Africa Sub-region.
Applications are invited from suitably qualified persons for appointment to the position below:
A. Position Description:
i. PositionTitle: Deputy Director-General (DDG) (Admin. And General Services)
ii. Job Level: Managerial/Executive
iii. Location: University of Cape Coast, Cape Coast, Ghana
iv. Reports to: Director- General
The Deputy Director-General (Admin. And General Services) shall be responsible for the administration and general services of the IEPA UNESCO Category II Centre and the achievements of the Institute’s growth and success agenda. The DDG’s (Adm. &GS)’s responsibility also extends to supporting the D-General’s effective management of the Institute in fulfilment of the declared vision and mission and within the statutory framework laid down by the IEPA Governing Board. The DDG (Adm. & GS) shall coordinate the activities of the Institute’s directorates, chair the Institute’s meetings in the absence of the DG, and perform any other duties prescribed by the DG. The DDG (Adm. & GS) shall assist the DG in the following:
a) Ensure the implementation and achievement of IEPA's current and future strategic direction set by the Board.
b) Ensure delivery of strategic and operational key performance results, and outcomes.
c) Provide the mandate and leadership for the Management Team to work in partnership across their operational groups, to lead and implement continuous improvements in educational processes, leveraging digital transformation, and ensuring delivery of client-centric services.
d) Account for creating new sub-regional opportunities and keeping good relationships with private and public sector stakeholders to make sure the Institute keeps growing.
e) Assess and mitigate principal risks and compliance of the Institute’s core mandate, together with its growth and success and ensure that appropriate management and technological systems are in place for delivering the expected services and performance standards.
f) Provide strong visionary leadership and build strong relationships with decision-making power.
B. Key Responsibilities:
The DDG (Adm. & GS) is vested with broad responsibilities and authority as per IEPA’s governance policy and operational guidelines. Major responsibilities include:
i. Overseeing day-today operations
ii. Developing organizational policies
iii. Managing administrative budgets
iv. Hiring and training administrative staff
v. Negotiating contracts and agreements with vendors
vi. Maintaining corporate relationships
vii. Monitoring operating expenses
viii. Liaising with other departments
ix. Updating executives on performance
x. Custodian of the IEPA Seal
xi. Overseeing the offices of:
· Communication and Public Relations
C. Key Competencies
The person should have the following key competencies:
a) Demonstrates passion and enthusiasm for IEPA’s vision, and motivates, leads, and empowers others to achieve stated institutional goals.
b) A visionary and innovative leadership qualities.
ii. Strategy Formulation
a) Ability to formulate strategies and policies, and create new approaches in adverse situations;
b) Ability to promote the image of the Institute through Research, Outreach and Consultancy.
iii. Relationship Management
a) Ability to establish and maintain positive working relationships with key stakeholders and commercial enterprises to facilitate the accomplishment of work goals.
iv. Problem Solving and Analysis
v. Communication Skills
vi. In-depth understanding of Education, Government, and Industry Processes
a) Experience in working with Governing Board providing professional, accurate, and strategic advice.
b) Ability in implementing and delivering on Governing Board’s decisions and policies.
c) Understands the interface between the role of directors and management.
d) Has an understanding of and commitment to being an equal opportunities institute.
viii. Personal Organization
a) Commitment to Personal excellence and Governing Board decisions and policies.
b) Displays honesty, integrity and a strong sense of fairness.
D. Qualification and Experience
a) qualification and Experience
i. Master’s degree in a relevant field. A PhD would be an added advantage. A significant amount of work experience in a comparable position
ii. Strong communication and people management, interpersonal and influencing skills to build strong professional relationships, foster stakeholder engagement, create new partnerships and drive a culture of collaboration and innovation
iii. Membership of a relevant professional body
iv. Must be able to serve at least one term in office
v. A proven track record and international exposure in his or her areas of expertise and practice.
vi. Strong communication and people management, fundraising background and experience skills to build strong professional relationships, foster stakeholder engagement, create new partnerships, and drive a culture of collaboration and innovation.
vii. Exceptional leadership, management, interpersonal and team-building skills with a focus on securing strategic partnerships, educational planning, Human Resource, and educational management.
viii. Excellent knowledge of English or French and a fair knowledge in the other.
ix. Membership of a relevant professional body and in good standing.
E. Term of Office
The appointment shall be for (4) years renewable up to a maximum four (4) years subject to satisfactory performance to be determined by the Governing Board provided that the appointment does not exceed the Statutory retiring age of Sixty (60).
F. Conditions of Service
Salary and fringe benefits attached to the positions are attractive and will be specified in the letter of appointment.
G. Mode of Application & Closing Date
a. Interested applicants who meet the above criteria should please submit the following listed documents:
i. Formal application letter
ii. Comprehensive Curriculum Vitae
iii. 3-page vision statement
iv. Relevant supporting documents to:
University of Cape Coast
b. Applicants should request three (3) referees to submit report on them directly
to the above address.
c. The closing date for the receipt of applications is 15th March, 2023.