Prior approval shall be sought from Vice-Chancellor, Registrar, Provost, Heads of Department/Section/Units/Centre for official journeys made by members of staff.

On return from an official journey, a member of staff shall put in a claim to the Head of Department on the prescribed form stating the mileage, nature of the official duties performed, the number of nights spent on duty away from the University or other approved base of the University, places visited with dates, and if any, the means of transport used for the journey. The voucher shall be signed by the claimant and certified by his Head of Department.

Where both boarding and lodging are provided, the allowances will be subject to two-thirds (2/3) abatement. Where either boarding or lodging is provided one-third (1/3) abatement will apply.

Kilometric claims for journeys in town shall not be paid where full details are not given on the reverse side of the form.

Claims for payment of transport expenses shall be submitted not later than one month after the journey is made. No payment shall be made in respect of claims submitted after the lapse of one month unless satisfactory reasons are given for the delay.