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  1. Budget for consultancy projects shall reflect the current market cost for transportation, office space, computer facilities, equipment, accommodation and other project items such as the use of University facilities and services payment to personnel involved in consultancy which shall include night, transport and field allowances as well as other cost associated with the project.
     
  2. For providing the support for general consultancy project, a fee of 5% of the personnel cost of the project shall be payable to the University by the Consultant.
     
  3. For each University consultancy project completed, the Consultancy Unit shall be paid 10% of the personnel cost of the project.
     
  4. Any entity, group or individual who secures a consultancy project for the Unit shall receive 10% of fees payable to the University as honorarium on completion of the project.
  1. All staff members /Faculties/Schools/Institutes/Departments/Sections/Units in the service of the University of Cape Coast who want to undertake consultancy shall inform the Vice-Chancellor through the Consultancy Unit.
     
  2. Clearance forms shall be collected from the Consultancy Unit for completion by Individuals/Faculties/Departments/Centres/Sections/Units that intend to undertake a particular consultancy project for endorsement before commencement.
     
  3. Failure to disclose a consultancy project/activity to the Vice-Chancellor shall constitute an offence.
     
  4. Any University entity that fails to inform the Vice-Chancellor about a consultancy project it undertakes shall pay 15% of personnel cost of the project as penalty to the University through the Unit. All other provisions in this policy still apply.
     
  5. The Consultancy Unit shall procure consultancy work by soliciting jobs from relevant and potential clients. Consultancies may originate as a formal request made to the Unit by a potential client.
     
  6. An amount representing 5% of personnel cost of the individual or group consultancy project shall be paid to the Unit for facilitating implementation.
     
  7. Experts from outside the University may be engaged by relevant entities to undertake consultancy on behalf of the University in cases where no such expertise exist in the University. The terms and conditions of engagement will be arranged with the expert.
     
  8. The Vice-Chancellor or his/her representative shall, in the case of University Consultancy, be signatory to all University Consultancy documents. In the case of General Consultancy, Individual/Faculty/School/Institute/Department/Centre/ Section/ Unit shall complete appropriate clearance form(s) from the Consultancy Unit for endorsement before implementation.

Two types of consultancy are recognised under this policy viz; General and University consultancies.

General Consultancy

It is where Staff Member/Faculty/School/Institute/Department/Section/Unit:

  1. Initiates the consultancy;
  2. Takes the role of a Principal Consultant; and
  3. Provides professional services through the University to external party for a fee or other consideration.

University Consultancy

This is where the Consultancy Unit plays the role of Principal Consultant and charges full cost.

  1. There shall be an Advisory Board of seven members, including the Director, which shall be responsible for overall control of the activities of the Unit, including financial administration in line with the financial administration of the University.
     
  2. The Vice-Chancellor or his/her representative shall be the Chairperson of the Consultancy Advisory Board.
     
  3. The Director of the Consultancy Unit shall be responsible for the day to day administration of the consultancy activities of the Unit.
     
  4. The Senior Project Analyst/Project Analyst shall, in consultation with the Director, be responsible for analysing projects to ascertain their viability and feasibility.
     
  5. Project Assistants shall scout for business plans, proposals and projects from companies/institutions/organisations and other entities.

The operations of the Unit will be guided by the following principles:

  1. Accountability

    That the Directorate will be accountable to the University through the Directorate of Finance, Consultancy Advisory Board and the Vice-Chancellor. This means that any entity that undertakes consultancy activities should also be accountable to the University through the Directorate.

  2. Fairness

    That the rules and regulations governing consultancy activities will not discriminate against any entity.

  3. Openness

    That the activities of the Directorate will be transparent in the sense that the rules and regulations will be made known to all the relevant entities.

  4. Quality standards

    That the Directorate will co-operate with all entities to develop good quality proposals and implement projects to meet acceptable standards.
  1. To source for consultancies in collaboration with Faculties/Schools Departments/Institutes/Directorates/Centres/Sections/Units/Individuals.
     
  2. To provide a wide range of expert and professional services available within the University for consultancy services.
     
  3. To act as a clearing house for all individual and group consultancies.

Vision of Consultancy Unit

The vision of the Consultancy Unit is to become a centre of excellence in the delivery of consultancy and advisory services.

Mission of Consultancy Unit

The mission of the Unit is to bring to bear the gain of education and academic research to the world of business and industry.
  1. To co-ordinate consultancy activities of Faculties, Schools, Departments, Institutes, Centres, Sections, Units and Individual staff of the University in order to generate extra income to supplement what is received from the government as subvention.
     
  2. To source for consultancies through proposal writing
     
  3. To facilitate the implementation of consultancies,
     
  4. To make the Consultancy Unit self- financing and its services integrated into the University’s teaching, research and extension programmes.
  1. To vigorously promote research, teaching and outreach that will position the University as a centre of excellence.
     
  2. To develop vigorous fund–raising drive by pursuing consultancy, internally Generated fund and enforcing fiscal discipline.
     
  3. To aggressively develop linkages with local and foreign institutions and partnership with industry.
     
  4. To create conducive working environment which recognises equal opportunities for faculties, staff and students.
     
  5. To improve capacity and institutional governance structure.
     
  6. To vigorously pursue distance education, develop new and relevant programmes and periodically review the existing ones.
     
  7. To provide integrated and modern information and communication technology facilities.
     
  8. To attract and retain high calibre academic and administrative staff.
     
  9. To create an organisational culture that enhances discipline and commitment.
     
  10. To improve upon physical infrastructure and support service to enhance teaching, learning and research.

In line with the above, the mandate, vision, mission and objectives of the Consultancy Unit are stipulated as follows:

The University of Cape Coast is the University of Choice in Ghana. It is an equal opportunity University uniquely placed to provide quality education through the provision of comprehensive, liberal, and professional programmes that challenge learners to be creative and morally responsible citizens.

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