Provosts of College

1. The provost is the Chairman of the College Board and the head of the College.
2. In consultation with the Dean of the school of Graduate Studies as well as Deans of Faculty/School in the College, the Provost shall exercise oversight responsibility for postgraduate training of the College’s students and also for staff development.
3. The Provost shall co-ordinate the work of the Faculties/Schools within the college.
4. The Provost shall provide leadership and promote the image of the College through research, graduate output and extensions.

Deans of Faculty/School

1. The Dean is the Chairman of the Faculty or School Board and Head of the Faculty or School.
2. In consultation with the Heads of Department, he/she has the responsibility for the postgraduate training of the Faculty/School’s own graduates and lecturers on the study leave.
3. The Dean co-dinates the work of the Departments within the Faculty/School.
4. The Dean consults with the Heads of Department in the Faculty in the execution of his/her duties.

Vice-Deans

The Vice-Dean shall assist the Dean in his/her functions an act in the absence of the Dean.

Heads of Department/Directors of Institute/Centres

1. With the approval of the Faculty Board, the head organizes the teaching programme, maintains acceptable standards of teaching and ensures that adequate facilities are available for research in the respective disciplines.
2. In consultation with members of the department, he/she is responsible for the recommending to the Faculty Board the development of syllabi and courses as well as promotion of research in the department.
3. He/she has direct responsibility for departmental administration, recommendations for the appointment and promotion of staff, and for the maintenance of discipline in the Department.
4. The Head liaises with other Departments, Faculties, Schools, industries, Professional Institutions, Associations and similar bodies on matters affecting the Department after consultation with the Departmental Board.
5. The Head consults with the Dean on matters affecting the Department.
6. The Head can solve problems between lecturers and students.

Faculty/School/Departmental Examination Officers

The Examination Officer is responsible for examination related issues in the Faculty/School/Department including:

1. advising students on examination malpractices
2. making sure examination questions have been processed on time for end of semester examinations
3. ensuring that materials have been obtained for end of semester examination
4. Seeing to it that students’ marks have been keyed into the University database on time after end of semester examinations
5. ensuring that results of students are published timely on Departmental notice boards
6. monitoring quizzes and examinations in the Faculty/School/Department
7. solving any problems of students related to examinations
8. acting as a liaison officer between the Examinations Unit, Students’ Records and Management Information Section and the Department
9. keeping track of student examination records as regards re-sits, referrals, repetition of courses, etc.
10. liaising with the Head of Department, Dean of School/Faculty or Director (Academic Affairs) as the case may be
11. submitting periodic reports on problems related to examinations to the Dean/Head of Department at the end of each semester.

Faculty/School/Departmental Registration Officer

1. Ensure that the appropriate courses are mounted before the start of registration for each semester
2. Liaise with other Registration Officers to find out the courses students from the Faculty/School/Department are required to take from other departments and ensure that these are also mounted before the start of registration
3. Be present at the registration center especially during the scheduled period for registration of students of the Faculty/School/Department
4. Ensure that students do not register more than the allowable maximum credit load per semester (18 credits)
5. Assist students with the courses they are required to register
6. Cross-check students’ registration forms and ensure that they have registered the right courses
7. Place students into class group when necessary
8. Offer counselling services to students regarding the registration processes
9. Liaise with the Head of Department, Dean of School/Faculty or Director (Academic Affairs) or other course instructors as the case may be
10. Submit periodic reports on problems related to registration to the Dean/Head of Department at the end of each semester.

Academic Advisors

1. Responsible for advising students assigned to the Department, either individually or collectively, on academic related issues such as:
   1. examination processes/malpractices
   2. choice of courses within a programme
   3. relevance of programmes to future career
   4. change of programme and courses
   5. deferment of programme for health, financial and other reasons
   6. re-sit cases
   7. health-related matters
   8. study habits
   9. minimum/maximum credit loads
2. Liaise with the Head of Department, Dean of Faculty/School, Director of the Counselling Centre or the Director of Health Service in dealing with the issues assigned to you.
3. The Advisor is expected to:
   1. meets all students, at least, twice in a semester
   2. advertise hours and venues for meeting with students
   3. keep proper records of meeting with students and the Head of Department at the end of each semester.

Lecturers

The lecturer is required to:

1. be present at all scheduled classes for the course and to give advance notice to students for justifiable and unavoidable absence
2. provide full information to students on course content, required textbooks, reading materials, and other class requirements that will form the basis of student assessment
3. ensure that the course content is effectively delivered and well covered
4. give at least two continuous assessment test not later than two weeks before the commencement of end-of-semester examination and display the scores on the departmental notice board at least a week before the examinations
5. conduct end-of-semester examination and submit a final grade for each student at the end of the course
6. get feedback from students at the end of the course through formal and informal means including showing students their marked examination scripts and discussing problems with their assessment.

Students

Students must:

1. Be present at all classes, laboratory/practical sessions, quizzes and examinations scheduled for the course
2. Procure consumable materials not normally provided by the Department or the University
3. Submit all assignments, test/examination papers, and other forms of evaluation prescribed for the course. Absence from class will not relieve the student from these requirements
4. It is the responsibilities to obtain prior permission from the lecturer for justifiable and unavoidable absence from class. In case of illness and hospital attendance, it is the student’s responsibility to obtain a medical report and have it certified by the Director of Health Services, University of Cape Coast before submission to the Department. The regulation on absence (Class Attendance Policy) from class will apply regardless of the reasons for absence.
5. Students may request to see their marked examination scripts within 21 days after the display of their portals or on notice boards.

Certificates for programmes pursued successfully shall be ready for collection at designated points on the day of graduation.

After the day of graduation, graduates may collect their certificates from the Office of the Director (Directorate of Academic Affairs) upon payment of the appropriate fees.

Certificates not collected five or more years from the date of graduation shall attract a special charge on collection

A list of candidates who are deemed eligible as in requirement for graduation shall be laid before the Academic Board for approval. No award shall be confirmed unless the Academic Board is satisfied that the candidate has satisfied all the conditions for the award of a degree/diploma.